Newark Golf Club

Privacy Policy

Privacy Policy

Last updated: August 2025

Newark Golf Club (“we”, “our”, or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data when you interact with our website, services, or membership.

1. Information We Collect

We may collect and process the following types of personal data:

  • Contact information – name, email address, phone number, postal address.
  • Membership details – membership category, payment information, and communication preferences.
  • Booking information – tee times, event bookings, society days, and functions.
  • Technical data – IP address, browser type, and information about how you use our website (via cookies or analytics).

2. How We Use Your Information

We use your personal data for the following purposes:

  • To provide golf club services, including bookings, events, and membership management.
  • To respond to enquiries and provide customer support.
  • To process payments and maintain financial records.
  • To send important club updates, news, and event information (if you have opted in).
  • To improve our website, facilities, and services.

3. Legal Basis for Processing

We process your data on one or more of the following legal bases:

  • Contractual necessity – to provide services you request (e.g. bookings or membership).
  • Legal obligations – to comply with tax, accounting, or regulatory requirements.
  • Legitimate interests – to improve our services and communicate with members.
  • Consent – where you have specifically agreed (e.g. receiving marketing emails).

4. Sharing Your Information

We do not sell or rent your personal data. We may share your information with:

  • Service providers such as booking systems, payment processors, or IT support.
  • Governing golf bodies (e.g. England Golf) where necessary.
  • Authorities if required by law.

All third parties are required to handle your data securely and in compliance with data protection laws.

5. Data Retention

We keep your personal data only as long as necessary for the purposes set out in this policy, or to meet legal and accounting obligations.

6. Your Rights

Under UK GDPR, you have the following rights:

  • Access to your personal data.
  • Correction of inaccurate or incomplete data.
  • Erasure of your data (in certain circumstances).
  • Restriction or objection to processing.
  • Data portability.
  • Withdrawal of consent where applicable.

To exercise any of these rights, please contact us using the details below.

7. Security

We implement appropriate technical and organisational measures to protect your data from unauthorised access, loss, or misuse.

8. Cookies

Our website uses cookies to improve functionality and analyse site usage. For more information, please see our Cookie Policy.

9. Contact Us

If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact us:

Newark Golf Club
Address: Newark Golf Club, Sleaford Rd, Coddington, Newark NG24 2QX
Contact Number: 01636 626282
Email: golfshop@newarkgolfclub.co.uk